Notarizing a Document: In Person vs. Virtual
At Document the Abuse we get asked often about notarizing, why it’s needed for the Evidentiary Abuse Affidavit, and what is the best way to go about finding a notary.
Whether you’re buying a home, preparing legal forms, or documenting abuse through tools like the Evidentiary Abuse Affidavit (EAA), notarization ensures that your documents are legally recognized and trusted. But what is the simplest way to notarize a document for your situation? The answer: there’s more than one way.
The following is a breakdown two notarization methods, in-person and virtual, and how each works so you can decide which is best for your situation. We'll also look specifically at how easy it is to notarize something like an EAA.
Notarizing your EAA
Two methods of notarizing, please use the method that is best for your circumstances.
In-Person Notarization
This is the traditional method. You meet face-to-face with a licensed notary public. You’ll bring the original document and a valid form of identification (such as a driver’s license or passport). The notary confirms your identity, witnesses you signing the document, and then adds their official seal or stamp.
Where it happens:
At a notary’s office
A bank or law firm
Local shipping stores (like UPS or FedEx)
Some mobile notaries can travel to you (home, hospital, shelter, etc.)
Pros:
Accepted in all states
Familiar and trusted method
Cons:
Requires travel or scheduling
Not always convenient, especially in urgent or vulnerable situations
Virtual (Online) Notarization
Online notarization (also called Remote Online Notarization or RON) allows you to meet with a notary over a secure video call. You upload your document, verify your identity electronically, and sign while the notary watches in real time. The notary then adds a digital stamp and sends you the completed, notarized document.
Tools you need:
A smartphone or computer with a camera
Internet access
A government-issued ID
Access to an online notary platform like Notarize.com, NotaryLive, ($25 fee) or your state-approved service.
Pros:
Can be done from anywhere, even in emergencies
Fast and secure
Many states allow 24/7 access to virtual notaries
Cons:
Not all states or countries accept online notarization (though this is changing quickly)
Some platforms charge a fee
Notarizing an Evidentiary Abuse Affidavit (EAA) — How Simple Is It Online?
The Evidentiary Abuse Affidavit is a powerful, legal way for abuse survivors to document their experiences in case something happens to them. Because of its sensitive nature, timing and privacy matter, here’s why virtual notarization is ideal for an EAA:
Privacy: You don’t have to visit a public space or share your story in front of strangers.
Speed: You can complete the affidavit and notarize it the same day.
Location Flexibility: Whether you’re at home, in a shelter, or traveling, you can meet with a notary securely from your device.
Secure Storage: Many online platforms (INSERT THE CHOSEN PLATFORM) offer encrypted storage or allow you to save the file digitally for safekeeping.
How to have your EAA notarized:
Complete the EAA form either through Document the Abuse, or you can download the forms HERE and handwrite them.
Choose a virtual notary platform that’s legal in your state, or take your written forms to a local notary.
Verify your identity with your government-issued ID.
Meet with the notary via video call or in person, sign the document in their presence, and receive the notarized copy.
Tip: Always check with your state laws or a legal advisor to ensure your notarized EAA will be accepted in your jurisdiction or by law enforcement.
Whether you choose in-person or virtual notarization depends on your situation, but both are legal and reliable options. For something as critical and time-sensitive as an Evidentiary Abuse Affidavit, virtual notarization can offer a private, fast, and survivor-centered solution.
Have questions about how to prepare or notarize an EAA? We're here to help.
More information about the EAA (Evidentiary Abuse Affidavit)
How the Evidentiary Abuse Affidavit (EAA) Supports Legal and Law Enforcement Efforts
About the Evidentiary Abuse Affidavit (EAA)
Do you need to create an EAA now?
If you are a victim of violence, stalking, or harassment this link takes you directly to the Evidentiary Abuse Affidavit. CLICK HERE
